Workspace recording settings

Settings → Meetings holds the recording settings that apply to everyone in the workspace: whether Lightfield records at all, which people it never records automatically, and how the recorder looks when it joins a call. Each member’s own choice of which meetings to record is in Recording.

Who can use it

Meetings is on every plan. Only owners and admins see the Meetings tab.

Turn recording on or off for the workspace

Enable recording with Lightfield decides whether workspace members may record their meetings at all. When it’s off, no meetings are recorded, whatever each member chooses, and members see a notice in their Recording settings.

1. Open Settings → Meetings.
2. Under Recording, turn Enable recording with Lightfield on or off.

The change saves straight away. While recording is off, Default recording off is hidden and Recorder appearance is greyed out.

Skip recording for chosen domains

Default recording off stops automatic recording for meetings with the domains and email addresses you list. A member can still turn recording on for an individual meeting, so this setting doesn’t enforce a ban on recording. Use it when you want recording off by default for certain attendees. See Meetings.

1. Open Settings → Meetings.
2. Under Default recording off, type a domain (example.com) or an address (user@example.com) and press Enter.
3. To remove an entry, click its x.

Each change saves as soon as you make it. If it fails, you see Failed to update the list. Please try again.

Default recording off only stops the recorder. The meetings still sync to the CRM. To stop Lightfield tracking someone’s email and meetings entirely, use Do not track in General.

Set the recorder’s name and image

The recorder joins calls as a visible participant. Recorder appearance sets what attendees see.

1. Open Settings → Meetings.
2. Under Recorder appearance, type a Recorder name and press Enter. Recorder name updated confirms it. Leave it empty to use the default shown in the preview, such as Lightfield - Acme.
3. Choose what the recorder shows in the call:
   • Default: the Lightfield logo.
   • Custom: your own image. Upload a JPEG under 1.3 MB; 1280x720px is recommended. Image uploaded successfully confirms it.
   • No display: the recorder joins with its video display off.

The preview beside the options shows the recorder as attendees will see it. Teams in regulated industries often use a Custom image with a recording disclaimer, so every attendee sees that the call is recorded.

Troubleshooting

Meetings with a company still record

Check the entry in Default recording off for typos, and that it’s the domain the attendees email from. Recording also happens when a member turns it on for that meeting or invites the recorder. Default recording off is a default, not a recording ban. For other reasons a meeting did or didn’t record, see Recording.

My image won’t upload

Lightfield accepts JPEG images under 1.3 MB. Please upload a valid image file (JPEG) or Invalid file type. Please upload a JPEG image. means the file isn’t a JPEG, even if its name ends in .jpg. Re-export it as JPEG and upload it again. File size must be less than 1.3 MB means it’s too large.

I can’t edit the recorder name

Check Enable recording with Lightfield. When it is off, the recorder’s appearance can’t be edited. Turning it on also allows workspace members’ meetings to record according to their recording settings; only enable it when you intend to allow recording.

Common questions

Who chooses which meetings each person records? Each member, in Recording. Settings → Meetings only sets the rules for the whole workspace.

Can members override Default recording off? Yes, for one meeting at a time. A member can turn recording on from the meeting page; the list only stops automatic recording.

Do outside attendees’ settings affect recording? No. Only the workspace’s settings and those of the members in the meeting decide whether it’s recorded.